Meeting Reflection Template
Share learning experiences and new ways of thinking to grow as a team
About the Meeting Reflections Template
Meeting reflections give your team an opportunity to talk about how they approach their work. Use the meeting reflections template to create space for a conversation to clarify how people think, feel, articulate the "why" behind their work beyond basic project management needs.
What is a meeting reflection?
A meeting reflection is led by "learners," team members who share stories with the rest of their team.
Learners can choose to present a topic or story, and the rest of the team can follow up with a series of questions. Alternatively, the session can be set-up as a live question-and-answer session between the nominated learner and the team.
Typically, one person on your team will assume the learner role and share a recent experience that may benefit everyone else. The rest of the team will take on an active listener role, asking questions as needed, making a meaningful connection to their own work, or wider business values and initiatives.
When to use the meeting reflection template
A meeting reflection aims to dig deep into how your team learns new skills, document key observations, and figure out how to build on those skills for future development.
Meeting reflections allow teammates to share new information about a client’s business or an internal business initiative. Your team can also offer problem-solving techniques or even recommend a new book, podcast, or movie worth seeking out.
These group reflections can encourage colleagues at all levels to engage in each other’s professional development.
How to use the meeting reflection template
Get started by adding the meeting reflection template to your board, then take the following steps to make it your own:
1. Start with an icebreaker to set the tone
To get everyone thinking creatively from the start, encourage an unstructured communication approach. Give everyone an opportunity to get to know each other.
2. Ask the “learner” to share what they’ve learned recently
As the learner in your group is sharing their experience, encourage the team to write down their observations on sticky notes. These notes can be assigned to a grid (such as “what have you missed?”) that aligns with the narrative and can prompt useful follow-up questions.
3. Respond with questions, observations, or advice as a team
After the learner has finished speaking, ask each person in the group to share one observation or question to dig deeper into the story. The more specific the ask or detail being shared, the better the insight. Nominate a note-taker in the group to write down the insights, and use them to make sure these discussions stay timely and on track.
4. Decide on follow-up actions as a team
To wrap up, the note-taker in the group can go through a verbal summary of your meeting. The learner can also add any details that may have been left out. As a team, you can decide if you’d like to follow up on any ideas uncovered during the session. You may also want to repeat the meeting on a different date for someone else’s benefit on the team. See if there’s potential to turn this into a regular team ritual if it proves to be useful for team-building and skill sharing.
Get started with this template right now.
Meeting Agenda Template
Works best for:
Business Management, Meetings, Workshops
A detailed, clear agenda — that’s what separates meetings that go completely off the rails from those where goals are met and things get done. So grab this template and set a meeting agenda that lays out expectations for before, during, and after the meeting. It’ll enable participants to get prepared beforehand and empower you to stay on-task and identify when the discussion is complete. (Tip: Plan ahead to send out your meeting agenda at least 24 hours before the meeting.)
4 L's Retrospective Template
Works best for:
Retrospectives, Decision Making
So you just completed a sprint. Teams busted their humps and emotions ran high. Now take a clear-eyed look back and grade the sprint honestly—what worked, what didn’t, and what can be improved. This approach (4Ls stand for liked, learned, lacked, and longed for) is an invaluable way to remove the emotion and look at the process critically. That’s how you can build trust, improve morale, and increase engagement—as well as make adjustments to be more productive and successful in the future.
Project Review Template
Works best for:
Project Management, Project Review
The Intelligent Project Review Template in Miro is a game-changer for project management. It combines AI-driven insights with interactive features to streamline the review process, making it more efficient and collaborative. One key benefit of this template is its ability to enhance team alignment. By providing a structured format for documenting timelines, hypotheses, target audiences, success metrics, and potential blockers, it ensures that all stakeholders are on the same page, fostering a shared understanding and confidence in the project's direction.
Meeting Notes Template
Works best for:
Business Management, Meetings
When your meeting is a success (and Miro will help make sure it is), participation will run high, brilliant ideas will be had, and decisions will be made. Make sure you don’t miss a single one — use our meeting notes template to track notes and feedback in a centralized place that the whole team can access. Just assign a notetaker before the meeting, identify the discussion topics, and let the notetaker take down the participants, important points covered, and any decisions made.
Product Brief Brainstorm Template
Works best for:
Product , Product Management
The Intelligent Product Brief Brainstorm template in Miro is crafted to supercharge your product development process. One standout benefit of this template is its AI-powered capabilities that elevate your brainstorming sessions. Not only does it help in organizing and capturing ideas, but it also provides additional insights and solutions, ensuring a thorough and innovative approach to problem-solving. This intelligent feature significantly cuts down the time spent on synthesizing information, allowing teams to concentrate on refining and implementing the best ideas, ultimately leading to more effective and efficient product development.
Monster Workshop Template
Works best for:
Icebreakers, Workshops
Get everyone’s creative juices flowing with the Monster Workshop Template. Bring energy and fun to your meetings and workshops.