Meeting Organizer Template
Organize and structure meetings to be more productive.
Trusted by 65M+ users and leading companies
About the Meeting Organizer template
The 5 Benefits of Organizing Meetings
Generate more ideas - We’ve all stepped into a conference room for a meeting with no idea what it’s about. It’s never a good experience! If your teammates don’t know the goal, stakes, or benefits of this meeting, it will be harder for them to come equipped with ideas. By organizing a meeting, you increase the chances that people will show up ready to participate.
Generate better ideas - Meetings aren’t just about ideas -- they’re about good ideas. Organize your meetings to empower your teammates to put their best foot forward. If your teammates understand what the meeting is for, what you hope to accomplish, and how it fits into the bigger picture, their ideas will reflect that understanding.
Improve efficiency - Simply put, an organized meeting will take up less time than a disorganized one. And organized meetings take up better time than disorganized meetings. Rather than spending the meeting answering questions about the meeting itself, organized meetings give you space to talk about the things that matter.
Get more people involved - When it comes to discussions, people have different styles and preferences. Many of your teammates might prefer to write down their ideas rather than communicate them orally, for example. An organized meeting gives everyone a chance to contribute in the style of their choice.
Turn disagreements into discussion - In any meeting, disagreements are inevitable. This is far from a bad thing. After all, disagreements help you grow and iterate. But organization is the difference between disagreement and discussion. In a disorganized meeting, your teammates might argue without resolution because they don’t have a good idea of their goal. In a well-organized meeting, your teammates can turn disagreements into productive discussions about how to meet a challenge.
How Miro makes your meetings more organized
Co-create your Meeting Organizer template with your remote team to keep everyone aligned and more effective during the meeting.
Save your time using a flexible pre-made meeting organizer template
Fill in a template or customize it as you want adding sticky notes with tags, arrows and lines. Export created meeting organizer as a .PDF or .JPG to print or send it to your colleagues and partners.
Use handy features to create a meeting organizer faster
Use sticky notes with tags to propose or visualize your ideas. Now you don't need to rewrite all from your desk, you can make a photo of them and upload it right on the board. Change colors and upload files to illustrate real-time or database-oriented software or systems.
Communicate with your team online
Type and resolve comments to make your discussion processes more productive. Mention your colleagues to get an answer quickly or use video-call feature to solve your discords.
Collaborate with your remote team
Create a meeting organizer together with your remote team sharing a real-time access. All changes will be saved immediately.
Access your template in real time from any device
Engage your team in the meeting organizer template to collaborate from any device: interactive whiteboard, personal computer, laptop, tablet or smartphone.
Use integrations to build your workflow around a single tool
Make your meeting organizer as powerful as possible by connecting Miro to a growing list of apps and services: Atlassian’s JIRA, Google Drive, Slack, Trello, DropBox and OneDrive.
Stakeholder Mapping Template
Works best for:
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A stakeholder map is a type of analysis that allows you to group people by their power and interest. Use this template to organize all of the people who have an interest in your product, project, or idea in a single visual space. This allows you to easily see who can influence your project, and how each person is related to the other. Widely used in project management, stakeholder mapping is typically performed at the beginning of a project. Doing stakeholder mapping early on will help prevent miscommunication, ensure all groups are aligned on the objectives and set expectations about outcomes and results.
Perceptual Map Template
Works best for:
Marketing, Desk Research, Mapping
To shape your messaging, tailor your marketing, improve your product, and build your brand, you have to know your customers’ perceptions — what they think of you and your competitors. You can gain those insights by exploring a perceptual map. This simple, powerful tool creates a visual representation of how customers rank your price, performance, safety, and reliability. Put this template to work and you’ll be able to size up your competition, see gaps in the market, and understand changes in customer behavior and purchasing decisions.
Product Development Phases
The Product Development Phases template assists product teams in managing and tracking product development stages effectively. By defining key phases such as ideation, design, development, and launch, this template provides a structured framework for project planning and execution. With sections for setting milestones, allocating resources, and tracking progress, it enables teams to streamline development processes and drive projects to successful completion. This template serves as a roadmap for navigating the complexities of product development and ensuring timely delivery of high-quality products.
PI Planning Template
Works best for:
Agile Methodology, Strategic Planning, Software Development
PI planning stands for “program increment planning.” Part of a Scaled Agile Framework (SAFe), PI Planning helps teams strategize toward a shared vision. In a typical PI planning session, teams get together to review a program backlog, align cross-functionally, and decide on the next steps. Many teams carry out a PI planning event every 8 to 12 weeks, but you can customize your planning schedule to fit your needs. Use PI planning to break down features, identify risks, find dependencies, and decide which stories you’re going to develop.
Idea Funnel Backlog
Works best for:
Design, Brainstorming, Agile Workflows
An Idea Funnel Backlog enables you to visualize your backlog and restrict the number of backlogged items at the top. In doing sos, you can prioritize items on your list without having to engage in unnecessary meetings or create too much operational overhead. To use the Idea Funnel Backlog, break up the funnel into different phases or treat it like a roadmap. Use the Idea Funnel Backlog as a hybrid model that combines your roadmap and backlog into one easily digestible format.
One-on-one Meeting Template
Works best for:
Meetings
Ensure your meetings are productive by using a one-on-one meeting template. Create and stick to your agenda items, understand what’s going well, what isn’t working, and how to improve. Discuss what’s been accomplished and what’s still in progress.