Meeting Template
Run better, more collaborative team meetings that set your team up for success.
About the Meeting Template
Everyone has been in a meeting that didn’t go as planned. Maybe it ran off course, or you ran out of time to accomplish everything you set out to do — or maybe it just felt like a waste of time.
To avoid that, it’s important to prepare to run a team meeting ahead of time. With this simple but effective meeting template, you can prepare to run a team meeting that ticks all the boxes. Set your teammates up for success, give everyone the time and space to contribute, and keep your projects on track.
How to use the meeting template
Miro's meeting template can be used any time you’re running a remote, hybrid, or in-person meeting. Start by adding the meeting template to your Miro board, then take the following steps to make it your own:
1. Determine the purpose of the meeting
One of the most common complaints about team meetings is that they feel like a waste of time. When people come to a meeting with the expectation that they won’t get anything out of it, they’re less likely to listen and contribute — and they might even start skipping meetings.
Before you start a meeting, ask your teammates what they would most like to see, do, or discuss. Is there something on which they would like the team’s input? Is there a challenge they’d like to talk about.
2. Build the meeting agenda
Prior to the meeting, take the time to create an agenda so everyone knows what the meeting is about before they step foot in the room (or virtual room). Be transparent about why you did and did not include certain items on the agenda.
3. Share the agenda items
Before the meeting, make sure everyone gets a copy of the agenda so they can prepare. Many people find it useful to list agenda items as questions. For example, instead of “editorial calendar,” you can try “should we update the editorial calendar?” A phrase like “editorial calendar” might leave participants wondering what exactly they’re going to talk about, which makes it more challenging for them to prepare. But using concrete language gives them something to prepare for. During the meeting, display the agenda on the board so everyone can refer to it as they discuss.
4. Allocate time for each topic
This ensures you will address every topic on the agenda without running out of time, and it allows your teammates to construct their questions and comments to fit the time they have been given. You can even start a timer when everyone begins discussing a given agenda time and agree to move onto the next item after a certain amount of time has elapsed.
5. Send meeting notes
After the meeting, make sure you send out a recap of what you discussed, in addition to the board itself. That way, everyone can refer back to their notes and hit the ground running.
Get started with this template right now.
Family Tree Template
Works best for:
Education, Mapping
Family trees help you make sense of complicated family relationships, even generations back. With this Family Tree Template, you can quickly and easily add your siblings, parents, and extended family members. Plus, add extra information, notes, and even images to create a vibrant family tree.
Lean Inception Workshop
Works best for:
Agile, Lean Methodology
The Lean Inception Workshop streamlines project kickoff by aligning teams on goals, scope, and priorities. It leverages Lean principles to eliminate waste and maximize value, guiding exercises to define user personas, map user journeys, and prioritize features. By fostering cross-functional collaboration and customer-centric thinking, this template accelerates project initiation and ensures alignment between stakeholders, empowering teams to deliver customer value faster.
Quick Retrospective Template
Works best for:
Education, Retrospectives, Meetings
A retrospective template empowers you to run insightful meetings, take stock of your work, and iterate effectively. The term “retrospective” has gained popularity over the more common “debriefing” and “post-mortem,” since it’s more value-neutral than the other terms. Some teams refer to these meetings as “sprint retrospectives” or “iteration retrospectives,” “agile retrospectives” or “iteration retrospectives.” Whether you are a scrum team, using the agile methodology, or doing a specific type of retrospective (e.g. a mad, sad, glad retrospective), the goals are generally the same: discovering what went well, identifying the root cause of problems you had, and finding ways to do better in the next iteration.
Official 5-Day Design Sprint
Works best for:
Design, Desk Research, Sprint Planning
The goal of a Design Sprint is to build and test a prototype in just five days. You'll take a small team, clear the schedule for a week, and rapidly progress from problem to tested solution using a proven step-by-step checklist. Steph Cruchon of Design Sprint created this template for Miro in collaboration with design sprint gurus at Google. This Design Sprint template is designed specifically for remote sprints so you can run productive and efficient sprints with colleagues around the world.
Eisenhower Matrix Template
Works best for:
Leadership, Strategic Planning, Prioritization
Have an overwhelming list of to-dos? Prioritize them based on two key factors: urgency and importance. It worked for American president Dwight D. Eisenhower, and it can work for you—this decision-making framework will help you know where to start and how to plan your day. With our template, you can easily build an Eisenhower Matrix with a quadrant of key areas (Do, Schedule, Delegate, and Don’t Do) and revisit it throughout the day as your priorities change.
Lesson Reflection Template
Works best for:
Education, Meetings
The Lesson Reflection template is a tool to create space for self-reflection and improvement. Students can evaluate the key takeaways from a lesson and what are the topics they find most interesting. As teachers receive the student’s Lesson Reflection, they can look for opportunities to improve learning and teaching methodologies. The Lesson Reflection template can help you facilitate the educational process, and it’s easy to use and straightforward.