This template is designed to support retrospective meetings with a focus on emotional safety and team dynamics. It’s especially useful for team leaders, project managers, and facilitators looking to create a supportive environment where team members can freely share their experiences and feelings about a project or sprint.
Step-by-Step Instructions
Step 1: Preparation
Understand the Context: Familiarise yourself with the concept of psychological safety and its significance in team settings.
Set the Agenda: Outline the objectives of the retrospective and allocate time for each part of the meeting.
Step 2: Introduction
Welcome Participants: Start the session by welcoming everyone and explaining the purpose of the retrospective.
Establish Ground Rules: Emphasise confidentiality and respect to ensure a safe space for sharing.
Step 3: Emotional Check-In
Facilitate an Icebreaker: Begin with a simple activity to help participants express their current emotional state.
Encourage Sharing: Invite team members to share their thoughts about the project, covering both positive and challenging experiences.
Step 4: Discussion
Identify Themes: Group similar emotions or experiences to spot common themes.
Explore Solutions: Collaboratively brainstorm improvements or solutions for future projects.
Step 5: Conclusion
Summarise Key Points: Recap the main insights and agreed actions.
Express Gratitude: Thank participants for their openness and contributions.
Step 6: Follow-Up
Document Outcomes: Record key discussion points and action items for future reference.
Plan Next Steps: Schedule follow-up meetings to review progress on action items.
