Effective Meeting Template by Zoom
Transform your Zoom meetings into creative, dynamic sessions with Zoom’s Effective Meeting Template. Say bye to boring online meetings!
About the Zoom Effective Meeting Template
Zoom, a communication platform, created this template to improve everyone’s online meeting experiences. The Zoom Effective Meeting Template allows teams to get creative and improve their overall meeting dynamics.
What is Zoom’s Effective Meeting Template?
The Zoom Effective Meeting Template is composed around the 3A’s of effective meetings:
Agenda: effectively organize talking points so everyone knows why they are there.
Attendees: who will be attending your meeting.
Action items: note the next steps and document what’s been discussed.
These three focus areas ensure meetings are productive and efficient. When people have a clear direction on how the meeting will be led and what needs to be discussed, it’s easier to keep everyone focused and engaged.
Besides the 3A’s, here are other sections included in the Effective Meeting Template:
Icebreaker: icebreakers help you feel the room and get people active on the board.
Group activity frame: if you need to run a quick workshop, brainstorm, or voting session, use this frame.
Reflection: at the end of the meeting, use this frame to request feedback and run a quick retro. Note: it can be done async if needed.
Benefits of Zoom Effective Meeting Template
When you use this template, you organize your meetings more effectively, giving room and space for people to focus on what’s being discussed. In addition, everyone at the meeting has a starting point to guide themselves throughout the session and better understand the work moving forward.
Other benefits of using the Effective Meeting Template:
Manage time more efficiently, respecting everyone’s availability.
Give people a clear purpose so that they can prepare for the meeting.
Select meeting participants more effectively, where everyone knows their role at the meeting and why they are there.
How to use Zoom’s Effective Meeting Template
First, select the ready-made template and add it to your board. Share the link with everyone or use the Miro Zoom integration to run the meeting more seamlessly.
On customizing your template:
Add an icebreaker of your choice. Go to Miro’s template picker.
Add any relevant documentation or artifacts you might need for the meeting.
If you want to run an activity, check out some great suggestions for running collaborative meetings.
Pro tip: save the board and have it as a template for future meetings. You can add as many frames as you need on Miro’s infinite canvas.
How do you conduct an effective meeting?
Make sure you have the following: meeting agenda, right attendees, and action items in place. These three key areas make it easier for everyone to understand the purpose of the meeting, their roles, and the next steps.
How do you make a Zoom call interesting?
When setting up a Zoom call, ensure everyone has the agenda and the board link to work with. As a facilitator, always have your video on and share your screen if you are all working together on the same document or board. Use the Effective Meeting Template to organize your meeting and ask for feedback so you know what to improve next time. Good luck!
Get started with this template right now.
Meeting Agenda Template
Works best for:
Business Management, Meetings, Workshops
A detailed, clear agenda — that’s what separates meetings that go completely off the rails from those where goals are met and things get done. So grab this template and set a meeting agenda that lays out expectations for before, during, and after the meeting. It’ll enable participants to get prepared beforehand and empower you to stay on-task and identify when the discussion is complete. (Tip: Plan ahead to send out your meeting agenda at least 24 hours before the meeting.)
Storyboard Presentation Template
Works best for:
Presentations, Design Thinking
Use this Storyboard Presentation Template to visualize the structure, content, and flow of your presentation. Make sure that your presentation covers all the key points and hits the mark.
Impact/Effort Matrix Template
Works best for:
Project Management, Strategic Planning, Prioritization
Growing organizations have countless to-do’s and only so many hours in a day (or weeks before a big launch) to get them done. That’s where an impact effort matrix comes in. It gives you a quick visual guide to help prioritize your tasks and know exactly what’s worth doing. Using our template, you can create a matrix that organizes your activities into four main categories: quick wins that are low effort, effort-intensive projects that provide long-term returns, fill-ins that are low effort but low value, and time-wasters.
Monster Workshop Template
Works best for:
Icebreakers, Workshops
Get everyone’s creative juices flowing with the Monster Workshop Template. Bring energy and fun to your meetings and workshops.
Brainwriting Template
Works best for:
Education, Ideation, Brainstorming
Brainstorming is such a big part of ideation. But not everyone does their best work out loud and on the spot, yelling out thoughts and building on others’ ideas. Brainwriting is a brilliant solution for them—creative thinkers who happen to be more introverted. This approach and template invites participants to reflect quietly and write out their ideas, and then pass them to someone else who will read the idea and add to it. So you’ll get creative ideas from everyone—not just the loudest few.
20/80 Process Diagram - EOS Compatible
Works best for:
Diagramming
The 20/80 Process Diagram - EOS® Compatible template is a visual tool for mapping out processes and workflows aligned with the Entrepreneurial Operating System (EOS®) methodology. It provides a structured framework for identifying core processes and key activities that drive business outcomes. This template enables organizations to streamline operations, clarify roles and responsibilities, and enhance accountability. By promoting alignment with EOS® principles, the 20/80 Process Diagram empowers teams to achieve organizational excellence and drive sustainable growth.