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BPMN Diagram for Workflow Automation Template

Automate workflows efficiently with the BPMN Diagram for Workflow Automation template. Reduce errors and improve productivity.

Business Process Model and Notation (BPMN)

is a graphical representation for specifying business processes in a business process model. It provides a standard way to model the steps in a business process. This standard is maintained by the Object Management Group (OMG). BPMN is designed to be understood by all business stakeholders, including business analysts who create and refine the processes, technical developers responsible for implementing the processes, and the business people who manage and monitor the processes.

BPMN Symbols

  1. Flow Objects:

    • Events: Represent something that happens (start, intermediate, and end). They are represented by circles.

      • Start Event: A thin-lined circle.

      • Intermediate Event: A double-lined circle.

      • End Event: A thick-lined circle.

    • Activities: Represent work that is performed within a business process. They are depicted by rounded rectangles.

      • Task: A single unit of work.

      • Sub-process: A set of tasks grouped into a single activity.

    • Gateways: Decision points that can split and merge the flow of the process. They are represented by diamonds.

      • Exclusive Gateway (XOR): Only one path can be taken.

      • Parallel Gateway (AND): All paths are taken.

      • Inclusive Gateway (OR): One or more paths can be taken.

  3. Connecting Objects:

    • Sequence Flow: Shows the order of activities. Represented by a solid line with an arrow.

    • Message Flow: Shows the flow of messages between participants. Represented by a dashed line with an arrow.

    • Association: Links artifacts with flow objects. Represented by a dotted line.

  5. Swimlanes:

    • Pool: Represents major participants in a process.

    • Lane: Sub-partitions within a pool to organize activities.

  7. Artifacts:

    • Data Object: Shows the data required or produced by activities.

    • Group: Used to group different activities.

    • Annotation: Provides additional text information.

Uses

  • Business Process Improvement

  • Software Development

  • Compliance and Risk Management

  • Training and Onboarding

  • Project Management

  • Customer Service and Support

  • Supply Chain Management

  • Financial Processes

  • Healthcare

  • Human Resource Management

Example: Code Designer Approval Process

Participants

  1. Code Designer: Responsible for creating and revising the code design.

  2. Development Team Lead: Reviews the design for technical feasibility and adherence to standards.

  3. QA Team: Tests the design to ensure it meets quality standards.

  4. Project Manager: Provides final approval for the design.

  5. UX Designer: Ensures the design meets user experience standards.

  6. Security Team: Reviews the design for security vulnerabilities.

  7. Operations Team: Reviews the design for deployment feasibility.

  8. Stakeholders: Provide feedback and approval from a business perspective.

Explanation of How to Start Building BPMN Diagram:

  1. Start Event: The process begins when the Code Designer starts working on the design. This is represented by a circle in the BPMN diagram.

  2. Create Design (Task 1): The Code Designer creates the initial design. This is represented by a rectangular task box.

  3. Review Design for Technical Feasibility (Task 2): The Development Team Lead reviews the design for technical feasibility, completeness, and adherence to coding standards. A decision gateway (diamond shape) follows to determine if the design is approved.

    • Decision Gateway: If the design is approved, it moves to the UX review. If not, feedback is provided to the Code Designer.

  5. Revise Design (Task 3): If the design is not approved, the Code Designer revises it based on feedback. This task is represented by another rectangular task box and is linked back to the review task, forming a loop.

  6. Review Design for UX (Task 4): The UX Designer reviews the design to ensure it meets user experience standards. A decision gateway follows to determine if the design is approved.

    • Decision Gateway: If the design is approved, it moves to the security review. If not, feedback is provided to the Code Designer.

  8. Revise Design (Task 5): If the design is not approved, the Code Designer revises it based on feedback from the UX Designer. This task is represented by another rectangular task box and is linked back to the UX review task, forming a loop.

  9. Review Design for Security (Task 6): The Security Team reviews the design for potential security vulnerabilities. A decision gateway follows to determine if the design is approved.

    • Decision Gateway: If the design is approved, it moves to QA testing. If not, feedback is provided to the Code Designer.

  11. Revise Design (Task 7): If the design is not approved, the Code Designer revises it based on feedback from the Security Team. This task is represented by another rectangular task box and is linked back to the security review task, forming a loop.

  12. Test Design (Task 8): The QA Team tests the design for functionality, performance, and compliance with quality standards. A decision gateway follows to determine if the design passes QA.

    • Decision Gateway: If the design passes QA, it moves to the operations review. If not, feedback is provided to the Code Designer.

  14. Revise Design (Task 9): If the design does not pass QA, the Code Designer revises it based on feedback from the QA Team. This task is represented by another rectangular task box and is linked back to the QA testing task, forming a loop.

  15. Review Design for Deployment (Task 10): The Operations Team reviews the design for deployment feasibility. A decision gateway follows to determine if the design is approved.

    • Decision Gateway: If the design is approved, it moves to the stakeholder review. If not, feedback is provided to the Code Designer.

  17. Revise Design (Task 11): If the design is not approved, the Code Designer revises it based on feedback from the Operations Team. This task is represented by another rectangular task box and is linked back to the operations review task, forming a loop.

  18. Stakeholder Review (Task 12): Stakeholders review the design from a business perspective and provide final feedback. A decision gateway follows to determine if the design is approved.

    • Decision Gateway: If the design is approved, it moves to the Project Manager for final approval. If not, feedback is provided to the Code Designer.

  20. Revise Design (Task 13): If the design is not approved, the Code Designer revises it based on feedback from the Stakeholders. This task is represented by another rectangular task box and is linked back to the stakeholder review task, forming a loop.

  21. Final Approval (Task 14): The Project Manager provides final approval for the design. A decision gateway follows to determine if the design is approved.

    • Decision Gateway: If the design is approved, it is implemented by the development team. If not, feedback is provided to the Code Designer.

  23. Revise Design (Task 15): If the design is not approved, the Code Designer revises it based on feedback from the Project Manager. This task is represented by another rectangular task box and is linked back to the final approval task, forming a loop.

  24. End Event: The process ends when the design is approved by the Project Manager and implemented by the development team. This is represented by a circle.

This expanded BPMN diagram ensures a comprehensive and iterative approach to the code designer approval process, involving multiple stakeholders and thorough review stages to ensure the design meets all technical, UX, security, deployment, and business requirements.

This template was created by Khawaja Rizwan.

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BPMN Diagram for Workflow Automation Template

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