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Create a work breakdown structure with AI-powered worspace

Stop juggling fragmented project documents and disconnected task lists that leave your team guessing about priorities. Miro's innovation workspace transforms chaotic projects into clear visual roadmaps where everyone can see hierarchies, track dependencies, and collaborate on WBS diagrams with AI-powered insights.
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A WBS creator anyone can get started with

Break down the most complex initiatives into manageable, trackable components using Miro's collaborative canvas. Engineers can map technical dependencies, product managers can align stakeholder expectations, marketers can coordinate campaign deliverables, and designers can track creative workflows – all within one shared visual workspace that keeps everyone on the same page.
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Why Miro is the best WBS creator

Skip the guesswork on project scope

Transform vague project requirements into crystal-clear task hierarchies using Miro's flexible canvas. Build comprehensive work breakdown structures that show exactly how deliverables connect, which tasks depend on others, and where potential risks might emerge. Your WBS becomes a single source of truth that eliminates scope confusion and keeps everyone aligned on what success looks like.

AI-powered project intelligence for smarter planning

Use Create with AI to generate ideas for task breakdown, brainstorm potential risks, and explore different project approaches during your planning sessions. While you build your WBS structure manually for maximum control, AI helps surface considerations you might have missed – like stakeholder communication plans, resource allocation strategies, or timeline optimization techniques. Get AI-powered insights that spot patterns in your project structure and suggest improvements based on visual canvas analysis.

Built for cross-functional collaboration

Enable every stakeholder to contribute meaningful input during online WBS planning sessions. Marketing teams can identify campaign dependencies, engineering can highlight technical constraints, design can map creative approval workflows, and leadership can ensure strategic alignment. Real-time collaboration means everyone understands their role and how their work impacts overall project success.

Visual clarity that drives accountability

Replace confusing spreadsheets and static documents with dynamic work breakdown structures that team members actually want to engage with. Use color coding for different work streams, assign clear ownership with team member tags, and create visual links between dependent tasks. Your WBS becomes an interactive project map that makes complex relationships immediately understandable.

Seamless integration with your existing workflow

Connect your Miro WBS directly with project management tools like Jira, Asana, and Monday.com to ensure work breakdown structures translate into actionable tasks. Export your visual project hierarchy to documentation tools like Confluence and Notion, or share executive summaries in stakeholder presentations. Your collaborative planning work flows naturally into execution without losing context.

Real-time updates that keep everyone informed

Watch your work breakdown structure evolve as project requirements change or new information emerges. Team members can add tasks, update status indicators, and flag dependencies without scheduling another meeting. Everyone sees progress updates instantly, making it easy to spot blockers early and adjust timelines proactively.

Integrated with your favorite tools

Ideas, inspiration, and intel in full view. Visualize marketing campaigns and client and prospect info to take action, and track tasks and status updates for the team.
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How to create a work breakdown structure

1. Set up your Miro board

Open Miro’s Work Breakdown Structure Template and invite any collaborators to edit your board with you.

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2. Set goals and objectives

Determine what your project is about, what the ultimate goal is, and how that fits in with wider business targets.

3. Identify deliverables

Now that you know what your team is working toward, identify key deliverables. Remember, we’re here to break the project down, so stick to the high-level deliverables in this step.

4. Break down the deliverables

Time to break down key deliverables into small, manageable tasks. These are the tasks your team will take care of in their day-to-day work.

5. Get AI-powered insights on your structure

After building your initial WBS, use AI analysis to identify potential gaps, suggest timeline optimizations, or recommend risk mitigation strategies based on your visual project layout.

6. Export and integrate

Share your completed work breakdown structure with stakeholders through presentations, or sync with project management tools to create actionable task lists that maintain visual context.

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The world's most innovative companies are collaborating in Miro, everyday

More than 180,000 organizations, including Nike, Ikea, Deloitte, WPP, and Cisco, have adopted Miro to help innovate the way they innovate, with the goal of improving the speed and quality of their work.

WBS creator FAQs

What features does Miro provide for team collaboration?

Miro comes with plenty of tools for smooth real-time and asynchronous collaboration. Cards are a great way to highlight deliverables, set deadlines, track status updates, and even assign them to the right person by tagging them. While you can invite collaborators to edit your Miro board with you, you can also have them simply view and comment on your work breakdown structure online — allowing you to get the input you need without losing track of edits.

Does Miro offer a template I can use to create a work breakdown structure?

Yes, use Miro’s free Work Breakdown Structure Template to kickstart your project management process. The template comes with a pre-made diagram ready for you to fill in and customize.

Is Miro’s WBS creator free?

Yes, Miro comes with a free plan allowing you to edit up to three boards. Explore all our pricing plans to find the one that suits your team’s needs best.

How does Miro handle large, complex project structures?

Miro's infinite canvas scales to accommodate projects of any size, from small team initiatives to enterprise-wide transformations. Use board spaces to organize different project phases or work streams, create linked boards for detailed sub-project breakdowns, and use zoom controls to focus on specific components while maintaining visibility of the overall structure. The platform handles complex projects with hundreds of tasks and dependencies without performance issues.

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