Streamline Your Meeting Cadence Template

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Examining existing practices around meetings is crucial for improving productivity and ensuring that team members' time is used efficiently. Meetings are often a significant part of team workflows, but without careful consideration, they can become repetitive, unproductive, or unnecessarily long. By stepping back and assessing how meetings are currently conducted, teams can identify areas where time is wasted, communication is unclear, or decisions are delayed. Establishing a better cadence not only streamlines the process but also ensures that meetings are focused on clear objectives, leading to faster decision-making and more actionable outcomes.

Why use this workshop?

Using this workshop template, teams can expect to collaboratively address the pain points in their meeting structure and work together to create solutions that make meetings more purposeful. Through exercises like the Likert scale and "How Might We..." brainstorming, teams can uncover underlying challenges and generate innovative solutions tailored to their unique needs. By engaging everyone in this process, it fosters a sense of ownership and collective responsibility for making meetings more effective. The benefits of this exercise include more efficient use of time, clearer communication, better engagement, and increased alignment on priorities. The process also helps reduce frustration, ensuring that meetings support the team’s goals rather than becoming a hindrance. Revisiting these practices periodically helps maintain an optimized meeting flow as the team evolves.

Who is this for and when should you use it?

This workshop is for any team that is struggling to find common ground within their team. If there is not a smooth workflow or a shared understanding of the way to work, this can inhibit our outcomes and outputs. Your team will build a set of norms that will guide you in the direction of better understanding, collaboration, and culture.

How to use this workshop

1. Use the workshop in the activities presentation mode

2. Review the introduction materials prior to the start of the workshop for alignment within the team and a shared understanding of the practices that will be discussed

3. Work through the activities as instructed throughout the workshop

4. Document action items and outcomes

5. Revisit this workshop as described for continued results

Valerie Katulka

Product Consultant@En Dash Consulting

I am a Product consultant with a passion for teamwork, collaboration, and all of the ways to interact with your team in an effective way! My templates will enhance your teams collaboration and communication allowing for faster delivery, a more efficient workflow, and a more enjoyable workplace!