A workflow design tool built for collaboration

Miro’s workflow design tool helps you visualize processes, identify bottlenecks, and document procedures — all on one infinite canvas. Collaborate online in real-time, or keep everyone aligned asynchronously.

A workflow design tool with built-in templates

Build a workflow visualization from scratch, or save time by using one of Miro’s many diagramming and mapping templates designed to enhance efficiency and productivity.

Why Miro is the best workflow design tool

Advanced diagramming tools

Building a diagram from scratch is as easy as grabbing shapes, connection lines, and text boxes straight from the toolbar — or dragging and dropping your own images and files.

Real-time collaboration

Invite others to edit your Miro board with you in real-time or simply to view and leave their input as comments. Run engaging workshops and maximize participation with live reactions.

Present your work asynchronously

Record interactive video and audio walkthroughs of your Miro board to keep your team informed and engaged without having to schedule a meeting.

Easily share your work

Miro’s workflow design tool makes it easy to share your work. Choose from multiple options, including generating a link or embed code, exporting your Miro board, or inviting viewers.

Integrated with your favorite tools

Ideas, inspiration, and intel in full view. Visualize marketing campaigns and client and prospect info to take action, and track tasks and status updates for the team.

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Customer stories

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Related templates

View all 300+ templates

Workflow Template

Track your project's status and see your team's progress right away.

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Production Workflow Template

Boost your business productivity by mapping out the key steps in a process.

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Flowchart Template

Say goodbye to bottlenecks — map out any process seamlessly using Miro’s easy-to-use flowchart template.

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Cross Functional Flowchart

Clarify different team responsibilities and identify bottlenecks using a Cross-Functional flowchart.

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Project Planning Template

Create a source of truth for teams to visualize and reach project milestones.

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Value Stream Mapping Template

Define and optimize the various steps of delivering a product using lean methodology.

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How to create a workflow visualization in Miro

1. Set up your Miro board

Open a Miro board and invite any collaborators you’d like to build your workflow visualization with.

2. Create a table

Head to the toolbar, click on “More apps,” and look for the Tables tool. Then create a 4x2 table and adjust its size until the top row is narrow and the bottom row is wide.

3. Adjust and label the columns

From left to right, label each column of the top row as follows: On hold, In progress, Needs review, Approved.

4. Add your workflow tasks

From here, it’s a matter of adding your tasks and placing them in the right column according to their status. Use cards, sticky notes, and text boxes to represent your tasks and any important context.

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Workflow design tool FAQs

Is Miro’s workflow design tool suitable for remote and distributed teams?

Yes, Miro’s online workflow design tool is designed to bring teams together, regardless of whether you’re looking to collaborate in real time or gather and share feedback with each other asynchronously.

Who is Miro’s workflow design tool for?

Miro’s workflow visualization tool is for anyone looking to stay on top of their tasks through process mapping. Some common professions include project managers, design leads, and marketing managers. That said, it’s for anyone looking to create a structured approach to their work in a way that enhances team clarity, efficiency, and outcome quality.

What key features and resources does Miro offer for workflow visualization?

Miro offers plenty of diagramming tools like shape packs, connection lines, and text boxes — all of which you can easily grab from the toolbar. Our drag-and-drop interface also means you can add your own images and documents to your Miro board in seconds. To save time from having to build a workflow visualization from scratch, Miro offers many ready-to-use diagramming and mapping templates — including a Workflow Template. To use Miro alongside other popular project management tools, explore our 130+ app integrations.

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